E-invoicing: We give you an overview

Everything You Need to Know About e-invoicing

E-invoicing is not only a major step towards digitalisation, but will also be legally binding from 1 January 2025. Whether it’s the introduction, benefits, technical requirements or legal regulations – on this page we bring together all the important information, guidelines and resources so that you have a comprehensive overview and are optimally prepared.

We switched to e-invoicing in the 4th quarter of 2024 to fully comply with legal requirements by 2025. Find out how you will receive our e-invoices and what specific advantages this transition will offer you.

How can you efficiently introduce e-invoicing in your company? From choosing the right software to audit-proof archiving – we offer you a clear guide and helpful recommendations for action.

In our comprehensive technical article on e-invoicing, you will find important information on legal obligations. We explain what e-invoices are, which formats are relevant and explain the differences between ZUGFeRD, XRechnung and digital invoices.

FAQ on e-invoicing: Your questions, our answers

The introduction of e-invoicing raises questions for many companies: What is an e-invoice? What legal requirements apply? And how can the changeover go smoothly? In our FAQ section, we have compiled the most frequently asked questions about e-invoicing for you – compact, easy to understand and with further links to relevant resources.

What is an e-invoice and how does it differ from a conventional invoice?

An e-invoice is an electronic invoice that contains structured data (e.g. XML) that enables automated processing. Compared to PDF invoices, e-invoices offer a machine-processable structure as well as significant advantages in terms of efficiency and legal certainty.

When will e-invoicing become legally binding

From 1 January 2025, companies will be legally obliged to be able to receive and process e-invoices.

From 2027, the obligation to send e-invoices will apply to companies based in Germany with a previous year’s turnover of over €800,000 that exchange invoices for their taxable and taxable transactions with other domestic companies (B2B). A few exceptions apply, for example tickets and invoices for small amounts.

From 2028, sending e-invoices will be mandatory for all companies.

What formats are used for e-invoices?

The ZUGFeRD and XRechnung formats are standardised in Germany. Both formats enable machine-readable processing

How can I upgrade my accounting software for e-invoicing?

Most common accounting programmes now support the processing of e-invoices. These include DATEV, SAP, Lexware and other providers. We will be happy to advise you on DATEV solutions and efficient workflows. For information on other software solutions, please contact your IT service provider.

What do I need to bear in mind when archiving e-invoices?

Audit-proof archiving is mandatory for e-invoicing, which means that your invoices are stored in an unalterable, traceable and GoBD-compliant manner. Cloud solutions such as DATEV Unternehmen Online offer secure and simple options for this.

Are you a client of stallmeyer?

If you have any questions about e-invoicing, please contact us

We support you in all aspects of e-invoicing. Whether it’s optimising your invoicing processes, setting up automated processes or selecting suitable software solutions such as DATEV Unternehmen Online – we are at your side with our expertise. Take the opportunity now to make your processes more efficient and future-proof by introducing e-invoicing.